Let’s be honest: most of us record our voicemail once, hit “save,” and never think about it again.
But the truth is, your voicemail greeting says more about you than you might realize.
It’s often the first impression someone gets when they can’t reach you directly (yet a stale, confusing, or overly generic message can quietly hurt your professional image).
In our detailed guide to a professional voicemail greeting, we walked through how to structure, write, and record a voicemail message that sounds confident, clear, and authentic. That guide covered everything from tone and pacing to best practices for clarity and credibility.
Now, in this follow-up, we’re going one step further.
Here, we’ve prepared a detailed breakdown of 50 professional voicemail greeting examples and templates for nearly every possible situation: whether you’re in a meeting, traveling, after hours, or out on vacation.
Each one is short, effective, and ready to use.
50 Professional Voicemai Greeting Examples and Templates Filtered by Use Case
😎 General Professional Voicemail Greetings
Short voicemail greetings are ideal for everyday business use. They’re polite, clear, and efficient, giving callers just enough information without wasting time.
Whether you’re in a corporate role or freelancing, these simple templates help you sound approachable and professional.
1. Basic voicemail greeting
“Hi! Thanks for calling [Your Name] at [Company Name]. We’re sorry we can’t take your call right now. Please leave a brief message, and we’ll get back to you as soon as possible. Have a great day!”
2. Short and simple greeting
“Hi, this is [Your Name]. Sorry I missed your call. Please leave a message, and I’ll return it soon.”
3. Clear identification greeting
“Hello, you’ve reached [Your Name] at [Department or Company Name]. Please leave your name, number, and reason for calling, and I’ll get back to you promptly.”
4. Polite callback greeting
“Hi there, this is [Your Name]. I’m unavailable right now but would love to connect. Please leave your details, and I’ll return your call as soon as possible.”
5. Friendly professional greeting
“Hello! You’ve reached [Your Name]. I’m currently away from my desk, but your call matters to me. Leave your message, and I’ll respond shortly.”
💼 Corporate and Executive Voicemail Greetings
Corporate and executive voicemail greetings should sound confident, composed, and respectful of the caller’s time.
The goal is to convey authority and professionalism without sounding distant. These templates are ideal for managers, directors, and other professionals in formal settings
6. Formal business voicemail greeting
“Good [morning/afternoon], you’ve reached [Your Name] at [Company Name]. I’m currently unavailable, but please leave your name, number, and a brief message, and I’ll return your call promptly.”
7. Executive office greeting
“Hello, you’ve reached the office of [Your Name], [Title] at [Company Name]. Please leave your name, number, and a short message, and I’ll respond as soon as possible.”
8. Meeting-in-progress greeting
“Hi, this is [Your Name]. I’m currently in a meeting and unable to take your call. Please leave your contact details, and I’ll get back to you once I’m available.”
9. Professional unavailable message
“Thank you for calling [Company Name]. I’m away from my desk right now but will return your call as soon as I can. Please leave your name, number, and the reason for your call.”
10. Respectful callback promise
“Hello, this is [Your Name]. I’m currently unavailable, but I value your call. Please leave your contact information, and I’ll return your call within one business day.”
💰 Sales and Client-Facing Voicemail Greetings
When you work in sales or client-facing roles, every voicemail is an opportunity to build rapport and trust.
A good message should sound upbeat, genuine, and action-oriented, letting prospects know you value their time and will follow up quickly.
These examples strike that perfect balance between friendly and professional.
11. Sales follow-up greeting
“Hi, this is [Your Name] with [Company Name]. I’m sorry I missed your call. I’d love to connect. Please leave your name, number, and a brief message, and I’ll reach out as soon as possible.”
12. Client-focused greeting
“Hello, this is [Your Name] from [Company]. I’m currently helping other clients but would be happy to return your call shortly. Please leave your details so I can reach you directly.”
13. Prospect engagement greeting
“Hi, you’ve reached [Your Name] at [Company]. I’m excited to hear from you! Please leave your name, number, and the best time to reach you, and I’ll get in touch soon.”
14. Personalized callback greeting
“Hey there! This is [Your Name] with [Company]. Thanks for calling. I’d love to discuss how we can help. Leave your name, number, and reason for calling, and I’ll get back to you as soon as possible.”
15. Lead-nurture voicemail greeting
“Hello, you’ve reached [Your Name] at [Company]. Sorry we missed your call, but we’d love to connect. Leave your contact info and a short message, and I’ll return your call promptly.”
☎️ Customer Support or Service Voicemail Greetings
In customer service, clarity and reassurance are everything. A well-crafted voicemail greeting should show empathy, set expectations, and make it easy for customers to leave the right details.
These examples are ideal for support teams, help desks, and service-oriented professionals who want to sound both caring and capable.
16. Standard support line greeting
“Thank you for calling [Company Name] support. All of our agents are currently assisting other customers. Please leave your name, phone number, and a brief description of your issue, and we’ll return your call as soon as possible.”
17. Callback promise for customers
“Hi, you’ve reached the support team at [Company Name]. We’re sorry we missed your call. Please leave your contact details and a short message, and one of our representatives will get back to you within one business day.”
18. Problem resolution greeting
“Hello, this is [Company Name] customer care. We’re here to help! Please leave your name, number, and the details of your concern, and we’ll work to resolve it as quickly as possible.”
19. Technical support greeting
“Hi, you’ve reached [Company Name] technical support. Our team is currently assisting other callers. Leave your name, phone number, and a brief summary of the issue you’re experiencing, and we’ll get back to you soon.”
20. Service team callback greeting
“Thank you for calling the [Department or Team Name] at [Company]. We’re currently unavailable, but your satisfaction is important to us. Please leave your name, number, and reason for calling, and we’ll return your call promptly.”
🚫 After-Hours Voicemail Greetings
When callers reach you outside of business hours, your voicemail should still represent your professionalism.
A good after-hours greeting clearly communicates your availability, provides your business hours, and assures callers that you’ll respond soon.
These examples help you maintain a polished, reliable image, even when the office lights are off.
21. After-hours business greeting
“Thank you for calling [Company Name]. Our office is currently closed. Our business hours are [Days and Hours]. Please leave your name, number, and message, and we’ll return your call during our next business day.”
22. Next business day promise
“Hi, you’ve reached [Your Name] at [Company Name]. It’s currently after hours, but please leave your contact information, and I’ll return your call on the next business day.”
23. Office closed notification
“Hello, and thank you for calling [Company Name]. Our office is now closed. Please leave your name, number, and message, and we’ll get back to you as soon as we reopen.”
24. Out-of-hours acknowledgment
“You’ve reached [Company Name]. We’re closed right now but look forward to speaking with you soon. Please leave your contact details, and we’ll return your call promptly during business hours.”
25. Weekend closure message
“Thanks for calling [Company Name]. We’re closed for the weekend and will reopen on [Day]. Please leave a message, and our team will get back to you as soon as we’re back in the office.”
🏝 Out-of-Office or Vacation Voicemail Greetings
When you’re away from work for an extended period (whether on vacation, leave, or business travel), your voicemail should still represent your professionalism.
A clear out-of-office message helps manage expectations, assures callers their message is valued, and offers an alternate contact if necessary.
26. Standard out-of-office greeting
“Hi, you’ve reached [Your Name]. I’m currently out of the office and will return on [Date]. Please leave your name, number, and message, and I’ll get back to you once I return.”
27. Limited availability greeting
“Hello, this is [Your Name]. I’m currently out of the office with limited access to voicemail and email. Please leave your message, and I’ll respond as soon as possible.”
28. Vacation with alternate contact greeting
“Hi, you’ve reached [Your Name] at [Company Name]. I’m on vacation until [Date]. If your matter is urgent, please contact [Alternate Contact Name] at [Email/Phone]. Otherwise, leave your message, and I’ll reply when I return.”
29. Temporary leave greeting
“Hello, this is [Your Name]. I’m currently on leave and will return on [Date]. For immediate assistance, please reach out to [Alternate Name] at [Contact Information]. Thank you for your understanding.”
30. Traveling professional greeting
“Hi, this is [Your Name]. I’m currently traveling for business and may be slow to respond. Please leave your message, and I’ll return your call as soon as possible.”
🫶🏻Team or Department Voicemail Greetings
For shared lines or department numbers, your voicemail greeting should sound inclusive, organized, and reassuring.
It should let callers know they’ve reached the right team, what to expect next, and when they can anticipate a response. These examples help your team sound unified and professional every time.
31. Department line greeting
“You’ve reached the [Department Name] at [Company Name]. We’re currently unable to take your call, but please leave your name, number, and a brief message, and the right team member will get back to you soon.”
32. Team support greeting
“Hello, you’ve reached the [Team Name] at [Company]. We’re assisting other customers right now, but please leave your contact details, and one of our representatives will return your call shortly.”
33. Shared office greeting
“Thank you for calling [Company Name]. You’ve reached the [Department or Team]. Please leave your name, phone number, and a short message, and we’ll make sure it reaches the right person.”
34. Customer care team greeting
“Hi, this is the customer care team at [Company]. We’re sorry we missed your call, but we value your time. Please leave your name, number, and reason for calling, and we’ll get back to you as soon as possible.”
35. Service desk greeting
“You’ve reached the [Company] service desk. All of our team members are currently assisting other callers. Please leave your details, and we’ll return your call promptly.”
⏰ Temporary or Event-Based Voicemail Greetings
Sometimes your availability changes due to holidays, conferences, or company events. A temporary voicemail greeting helps you stay transparent with callers while maintaining professionalism.
These messages clearly communicate when you’ll be back and how callers can reach help in the meantime.
36. Holiday closure greeting
“Hi, this is [Your Name] at [Company Name]. Our office is closed for [Holiday Name] and will reopen on [Date]. Please leave your name, number, and message, and we’ll respond once we return.”
37. Conference attendance greeting
“Hello, you’ve reached [Your Name]. I’m currently attending [Event or Conference Name] and may have limited access to phone and email. Please leave a message, and I’ll return your call as soon as I’m available.”
38. Off-site day greeting
“Hi, this is [Your Name] at [Company Name]. I’m out of the office for an off-site meeting today but will return your call tomorrow. Please leave a message, and I’ll follow up as soon as possible.”
39. Seasonal break greeting
“Thank you for calling [Company Name]. Our team is currently on a seasonal break and will be back in the office on [Date]. Please leave your message, and we’ll respond when we return.”
40. Company-wide event greeting
“Hi, this is [Your Name]. Our office is closed today for a company event. Please leave your name, number, and reason for calling, and I’ll get back to you once we reopen.”
📚 Freelancer, Entrepreneur & Small Business Voicemail Greetings
When you run your own business or work independently, your voicemail greeting represents your personal brand.
It should sound approachable, confident, and genuine, showing that you value your clients while keeping things professional.
These examples balance friendliness with credibility, making a great impression even when you can’t pick up the call.
41. Freelancer introduction greeting
“Hello, you’ve reached [Your Name]. I’m currently working with a client or away from my desk, but I’d love to connect. Please leave your name, number, and a short message, and I’ll call you back soon.”
42. Independent consultant greeting
“Hi, this is [Your Name], independent consultant at [Business Name]. I’m currently unavailable but always happy to discuss your project. Please leave your details, and I’ll return your call promptly.”
43. Creative business greeting
“Hey there! This is [Your Name] from [Business Name]. I’m away from the phone right now, likely creating something great for a client. Please leave your info, and I’ll get back to you soon.”
44. Small business callback greeting
“Hello, you’ve reached [Business Name]. We’re a small team and may be with another customer right now. Please leave your name, number, and reason for calling, and we’ll get back to you as quickly as we can.”
45. Owner-operator friendly greeting
“Hi, this is [Your Name], owner of [Business Name]. Sorry I missed your call! Please leave your message, and I’ll personally get back to you shortly.”
👻 Modern & Creative Voicemail Greetings
Modern voicemail greetings don’t have to sound robotic or overly formal. A conversational, friendly tone can make you more relatable while still maintaining professionalism.
These examples are great for creative professionals, startups, and brands that want to show personality without losing credibility.
46. Text-me-back hybrid greeting
“Hey, this is [Your Name]. Sorry I missed your call! You can leave a voicemail or text me at this number, whichever’s easier. I’ll get back to you as soon as I can.”
47. Voice-note friendly greeting
“Hi there, you’ve reached [Your Name]. I can’t pick up right now, but feel free to leave a quick voice message or send me a text. I’ll reply as soon as possible.”
48. Positive energy greeting
“Hey! You’ve reached [Your Name]. I’m probably in the middle of something exciting, but I’d love to hear from you. Leave your message, and I’ll call you back soon!”
49. Light-humor professional greeting
“Hi, this is [Your Name]. I can’t come to the phone right now, probably saving the world one call at a time. Leave your message, and I’ll get back to you shortly.”
50. Brand personality greeting
“Hello, you’ve reached [Your Name] at [Company]. We believe communication should be personal, so please leave your name, number, and message, and I’ll return your call with the same energy you called with!”
Summary
A voicemail greeting may only last a few seconds, but it can shape how people perceive you and your brand.
The best ones sound natural, confident, and intentional, showing that you value the caller’s time even when you can’t answer right away.
Whether you used one of these 50 templates or combined a few to make your own, the goal is simple: to make every missed call feel acknowledged and every message worth returning.
Don’t think of your voicemail as a formality, think of it as an extension of your professional presence.
And remember, your needs will change over time. A greeting that works perfectly today might feel outdated a few months from now. Revisit and refresh your voicemail regularly to keep it aligned with your role, tone, and brand personality.
If you’d like a deeper dive into how to write and record the perfect message – from tone to timing – check out our complete resource: 👉 [The Ultimate Guide to a Professional Voicemail Greeting]
